diff --git a/enterprise/app/models/captain/document.rb b/enterprise/app/models/captain/document.rb
index 11338d409..703724607 100644
--- a/enterprise/app/models/captain/document.rb
+++ b/enterprise/app/models/captain/document.rb
@@ -36,6 +36,8 @@ class Captain::Document < ApplicationRecord
   }
 
   after_create_commit :enqueue_crawl_job
+  after_create_commit :update_document_usage
+  after_destroy :update_document_usage
   after_commit :enqueue_response_builder_job
   scope :ordered, -> { order(created_at: :desc) }
 
@@ -56,6 +58,10 @@ class Captain::Document < ApplicationRecord
     Captain::Documents::ResponseBuilderJob.perform_later(self)
   end
 
+  def update_document_usage
+    account.update_document_usage
+  end
+
   def ensure_account_id
     self.account_id = assistant&.account_id
   end
diff --git a/enterprise/app/models/enterprise/account.rb b/enterprise/app/models/enterprise/account.rb
index d015710de..cde366f1a 100644
--- a/enterprise/app/models/enterprise/account.rb
+++ b/enterprise/app/models/enterprise/account.rb
@@ -1,5 +1,6 @@
 module Enterprise::Account
   CAPTAIN_RESPONSES = 'captain_responses'.freeze
+  CAPTAIN_DOCUMENTS = 'captain_documents'.freeze
 
   def usage_limits
     {
@@ -23,6 +24,12 @@ module Enterprise::Account
     save
   end
 
+  def update_document_usage
+    # this will ensure that the document count is always accurate
+    self[:limits][CAPTAIN_DOCUMENTS] = captain_documents.count
+    save
+  end
+
   def subscribed_features
     plan_features = InstallationConfig.find_by(name: 'CHATWOOT_CLOUD_PLAN_FEATURES')&.value
     return [] if plan_features.blank?
@@ -47,7 +54,7 @@ module Enterprise::Account
     total_count = captain_monthly_limit[type.to_s].to_i
 
     consumed = if type == :documents
-                 captain_documents.count
+                 self[:limits][CAPTAIN_DOCUMENTS].to_i || 0
                else
                  self[:limits][CAPTAIN_RESPONSES].to_i || 0
                end
@@ -88,7 +95,8 @@ module Enterprise::Account
       'properties' => {
         'inboxes' => { 'type': 'number' },
         'agents' => { 'type': 'number' },
-        'captain_responses' => { 'type': 'number' }
+        'captain_responses' => { 'type': 'number' },
+        'captain_documents' => { 'type': 'number' }
       },
       'required' => [],
       'additionalProperties' => false